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Position: Medical Aesthetic Assistant

Responsible To: Shannon Synoracki, MHS, PA-C

Job Description: Prejuvenation Aesthetics is a premier medical aesthetics practice dedicated to providing exceptional patient care and advanced treatments in a boutique, results-driven environment. We are seeking a motivated and detail-oriented Part-Time Medical Aesthetic Assistant to join our team. This position will primarily involve providing support to our clinical and front desk staff.

Position Overview: This position is ideal for someone who enjoys working in a fast-paced environment both assisting with aesthetic treatments and coordinating patient care. This role offers the opportunity to be a key part of the practice’s growth and has the potential to evolve into a full-time position as the practice expands.

Job Responsibilities:

Clinical Support:

• Room patients, review medical history, capture before and after pictures.
• Act as first assist to aesthetic providers during treatments and consultations.
• Document and chart office visits, procedures, and all communication with patients.
• Prepare patients for various aesthetic treatments by cleansing skin, removing make-up, applying topical numbing, and drawing blood as needed.
• Sanitize and prepare treatment rooms for various aesthetic procedures.
• Provide pre and post care instructions to patients as directed by the providers, ensuring they are well-informed and prepared for treatments.
• Regularly check and restock exam rooms with an adequate supply of medical and procedural materials.
• Autoclave instruments following proper sterilization protocols to maintain a clean and safe environment.
• Strictly follow HIPAA guidelines to ensure patient confidentiality and privacy.
• Provide patient check-ins after treatments.
• Call in patient prescriptions as needed.

Front Desk Operations:

• Open and close the office, ensuring a clean and organized environment and maintain office tidiness throughout the day.
• Greet, check in, and check out patients with warmth and professionalism.
• Ensure all pertinent medical history and consent forms are filled out and up to date prior to each treatment.
• Educate patients about our services, products, membership programs, and promotions.
• Handle phone calls, emails, and inquiries with excellent communication skills.
• Warmly greet patients upon arrival, creating a friendly and welcoming atmosphere.
• Efficiently check patients in and out, ensuring accurate documentation of their appointments.
• Schedule patient appointments, coordinating with providers’ schedules and optimizing appointment availability.
• Assist with retail and backbar inventory counts.

Key Traits + Skills

• 2-years of experience in a medical aesthetic, dermatology, or plastic surgery setting is highly desirable. Knowledge of cosmetic procedures and treatment is a plus.
• Excellent interpersonal skills and the ability to provide exceptional patient care and customer service.
• Willingness to learning new responsibilities and flexibility to adapt to changes within the organization as it continues to grow.
• Ability to work effectively and maintain strong organizational, problem solving, multi-tasking skills.
• Friendly, professional, self-motivated, and “can-do” attitude.
• Ability to work independently and collaborate effectively as part of a team.
• Invested in the mission and vision and a desire to grow with the practice.
• Understanding of HIPPA regulations and commitment to maintain confidentiality.
• Proficiency in using electronic medical record systems and basic computer applications.

Certifications + Education:

• High School Diploma or equivalent
• Medical Assisting certificate
• BLS Certified

Work Conditions:

• This job operates in a professional medical environment
• Hours: TBD

Hourly Rate: $20-25 hourly paid bi-weekly based on experience